HomeBoxOptional Settings before File Storage

Optional Settings before File Storage

Name a file ([File Name])

You can rename a file of the scanned original if necessary.

If the file is not renamed, it is named by rules in the following format: "Initial letter of function" + "Device Name" + "Date" + "Serial number" + "Page Number" + "File extension". A file name consists of the following information:

Item

Description

Initial of the function

Indicates the original data scan mode.

  • C: Copy

  • S: Fax/scan or User Box

  • P: Print

  • R: Received fax

Device Name

Indicates the machine name which was specified by selection of [Utility] - [Administrator Settings] - [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

Date

Indicates the date and time when the original was scanned.

For example "11050115230" means that file was scanned on 15:23 of May 1, 2011.

The last digit (zero) indicates the order when the file is converted multiple times within one minute.

If files were converted twice between 15:23 and 15:24, the last digit appears as 231 and 232.

Sequential number

A sequential number is given when a multi-page original is converted by page, and the number indicates the page number of original data.

Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP or other transmission when a FTP server has restrictions regarding file names.

File extension

Extension of the file to be saved.

Extension is automatically included in the file name when the file is saved or sent.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

  • You can change the default file name. You can specify whether to add an initial of the function or whether to specify arbitrary text instead of the device name. For details, refer to Here.

Scanning a 2-sided original ([Simplex/Duplex])

Using the ADF, you can automatically scan the front and back faces of an original. Also, you can scan only one side of the first page, then scan both sides of the remaining pages.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Specifying the resolution to scan the original ([Resolution])

Select a resolution to use to scan the original.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Select the color mode to scan the original ([Color])

The original is scanned using the selected color mode.

There are four color modes: [Auto Color] that scans the original based on its color, [Full Color], [Gray Scale], and [Black].

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Select a file type to save the scanned original data ([File Type])

The PDF, TIFF, JPEG, XPS, and PPTX file types are selectable. You should use the password encrypted PDF file format to store important original data.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Set the original size to scan ([Scan Size])

Select the size of the original to be scanned.

There are [Auto], [Inches], [Metric Sizes], [Photo Size], etc. for scan size.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan originals of different sizes at one time ([Mixed Original])

Even for an original containing pages of different sizes, by using ADF, you can scan data while detecting the size of each page.

  • Load all of the original pages into the ADF so that the tops of the pages are at the back or left side of the machine.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan an original thinner than normal paper ([Thin Paper Original])

Reduce the original feed speed of the ADF to prevent thin paper from getting caught.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan a folded original ([Z-Folded Original])

Even the original sizes of folded originals can be detected accurately.

If a folded original is loaded into the ADF, its size may not be detected correctly. To scan a folded original through the ADF, use [Z-Folded Original].

  • Unfold folded originals before loading them into the ADF. If a folded original is not unfolded before scanning, a paper jam may occur or the size may not be correctly detected.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan a long original ([Long Original])

Load the long original on the ADF if it cannot be placed on the Original Glass and is larger in the feeding direction than the full standard size (11 17 or A3). There is no need of entering the original size in advance but ADF will detect the size automatically.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Specify the original loading direction ([Original Direction])

When scanning a double-sided original, you can specify the original loading direction so that the vertical direction is set correctly after scanning.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Specify the binding position of the original ([Binding Position])

When scanning a double-sided original, specify the binding position of the original in [Binding Position] to prevent the binding position from being reversed between the front and rear faces.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan while removing dust in the slit glass ([Despeckle])

When scanning an original that has been placed into the ADF , scanning of the original and removal of dust from the Slit Scan Glass are performed alternately so that the original is always scanned using clean Slit Scan Glass.

It takes longer to finish scanning of originals, compared to the normal operation.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Skip blank pages ([Blank Page Removal])

If blank pages are included in the original loaded into the ADF, they are skipped when the original is scanned.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Split the left and right pages of a book or catalog ([Book Original])

You can scan two-page spreads such as books and catalogs separately into the left and right pages, or scan a page spread as a single page. If you place a book or catalog on the Original Glass, you do not need to close the ADF to scan it.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scan a number of originals in several batches ([Separate Scan])

If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job.

In [Separate Scan], you can switch between the ADF and the Original Glass to scan the originals.

  1. Load the original.

    • Do not load more than 100 sheets at a time into the original tray, and do not load the sheets up to the point where the top of the stack is higher than the mark. Doing so may cause an original paper jam, damage the originals, and/or cause an ADF failure.

  2. Tap [Application] - [No. of Originals] - [Separate Scan], and set to [ON].

    • Set options if necessary.

  3. Press the Start key.

    The original is scanned.

  4. Load the next original, then press the Start key.

    • If desired, tap [Change Setting] to change the option settings according to the new original.

  5. Repeat Step 4 until all pages of the original are scanned.

  6. After all originals are scanned, tap [Finish] and press the Start key.

Select the appropriate image quality level for the contents of the original ([Original Type])

Select the appropriate image quality level for the original before scanning.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Specify the density to scan the original ([Density])

Adjust the density (Dark or Light) to scan the original.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Adjust the background density of the original ([Bkgd. Removal])

You can adjust the density of the background area for originals with colored background (newspaper, recycled paper, etc.) or originals that are so thin that text or images on the back would be scanned.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Scanning after erasing text and shadows in the margins of an original ([Frame Erase])

Erase four sides of the original to the specified width. You can specify the width to be erased for each side.

It will be convenient when you want to erase the reception record of the header and footer of a fax, or shadow of punch holes in the original.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.

Sharpen the boarder between text etc. ([Sharpness])

Sharpen the edges of images such as text in the table and graphics to improve legibility.

Smoothen the rough contours of images or sharpen blurred images.

For details, refer to the following page.

  • When you are using a User Box, refer to Here.

  • When you are using an Annotation User Box, refer to Here.

  • When you are using an External Memory User Box, refer to Here.